Accounting Assistant 3

Why it's a great opportunity: In this role you will support the accounting team working for all divisions in Planning and Public Works. You will provide transactional accounting activities involving timekeeping, journal entries, reimbursements and more within a project focused team. Planning and Public Works (PPW) is the largest department in Pierce County, and the Business and Finance Operations (BFO) Division is PPW’s central finance office. Your work will primarily be done using MS Office products and Workday, our financial system. This behind-the-scenes work is vital to the operation of the County’s Planning and Public Works operations and in turn our communities as well.

Why it's a great department: PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!
 
Learn more about Planning and Public Works here.

How to be successful in the role: Your success will come from being a customer focused professional who is eager to enhance your timekeeping and accounting skills as well as develop a career with Pierce County. Your focus on details, customer service, and the bigger picture will further ensure your success and directly impact the services and quality of life improvements throughout the County.

Your future in this role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core daily responsibilities:

• Maintain, control, and oversee the maintenance of general or subsidiary ledgers, balancing operations, pre-auditing functions, and various other accounting and clerical function; maintenance of activities such as receivables, payables, billings, payroll, purchasing, and related functions; review laws and procedures relevant to grant applications and operations; and perform site monitoring of subcontractor fiscal reports.
• Direct the processing of key personnel documents and payroll time records for County personnel; analyze computer reporting and verifies accuracy of data and program effects; edit computer reports until final computer run is authorized.
• Coordinate payroll processing from departments ensuring compliance and compatibility with County code, budget authorization, and payroll system; prepare procedural documentation for internal and external payroll processing.
• Maintain, control, and supervise the preparation of financial reports; prepare financial analysis of expenditures, operations, and related areas; conduct close-out procedures at termination of grants.
• Perform and maintain a variety of financial transactions and records associated with the receipts and disbursement of funds.
• Direct and participate in the workflow of the office to meet deadlines; coordinate scheduling with data processing to ensure timely reporting; ensure compliance with established policies and procedures; review and approve financial and statistical reports developed within the unit; and assign work to other fiscal support staff.
• Review operating budgets periodically to analyze trends affecting budget needs. Review expenditures to ensure compliance with budget plan.

A classification description with a more detailed list of essential functions can be found here.

• Any combination of experience/education which would clearly indicate the ability to perform the duties of the position.
• Three years of progressively responsible bookkeeping, accounting, auditing or closely related work experience.
• Equivalent course work in bookkeeping, accounting, or closely related subjects relevant to the requirements of the position for a maximum of one year of the experience requirement.
• A resume and cover letter are required for this position. 

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title. 
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.  

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.  

Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home. 

We are unable to sponsor or take over sponsorship of an employment visa at this time.