Accounts Payable Clerk

The Accounts Payable Clerk is responsible for processing the day-to-day expenses and vendor payments on a timely basis in adherence with firm procedures.

• Process vendor payments (cheques, EFT, ACH, wires and drafts) using accounting and banking software, including review of backup for accuracy and approval.
• Upload vendor files to accounting software and match to invoice.
• Reconcile GL accounts, bank accounts, and vendor statements.
• Process and post online client charges in the accounting system.
• Maintain accurate records including scanning, filing and retrieval.
• Process and reconcile personal charges.
• Process Visa and Amex expense reports.
• Assist with annual 1099 reporting and filing requirements for NY vendors.
• Provide payment information and assistance to legal and administrative departments when required.
• Train and mentor AP and/or students staff.
• Provide backup to other Account Payable positions.
• Distribute department mail.
• Participate in programs and projects as required.

• Post-secondary degree or diploma in Accounting or a related field, or equivalent experience to successfully complete the essential requirements of the role.
• 1-2 years’ related experience, preferably in a law firm or professional services firm.
• Experience working with 3E and Chrome River Expense is an asset.
• Proficient in MS Office product suite.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  
• Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  
• Exceptional attention to detail, efficient and organized, with the ability to accurately process a very high volume of work.
  
• Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  
• Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  
• Sound judgment including the ability to deal with confidential information with utmost discretion.
  
• Flexibility to work overtime when necessary (i.e. month-end, year-end).
  

This position is part of our hybrid work model with 3 days in the office per week. As part of our onboarding, new hires are required to be in the office more often for the first few months of employment to ensure they receive the requisite cross training.

This job posting is for an existing vacancy.

Salary will be determined based on the candidate’s skills, experience, and qualifications.