Accounts Payable Clerk

Primary Purpose:

To assist in the efficient operation of the Business Office.

Qualifications:

Education/Certification

• High School diploma or GED required

Skills

• Experience in bookkeeping, accounting, accounts payable and related subjects are required
• Experience with MS Office Suite, spreadsheet software, and accounting software required
• Must be able to operate a 10-key adding machine by touch,
• Must be able to type 50 words per minute with accuracy
• Knowledge of basic office procedures required
• Strong organizational, communication and interpersonal skills required

Working Conditions:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment: Must be physically able to work inside; tolerate occasional regionwide and/or statewide travel; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

Major Responsibilities and Duties:

1. Handles the ESC's accounts payable operation, including; printing and matching purchase order documentation, and matching invoices and purchase orders for payment
2. Processes the production of vendor checks
3. Facilitates monthly payment of vendors via credit card
4. Enters transactions:  encumbrances, disbursements, payment authorizations, and creating funds  Verifies the accuracy of data entry
5. Verifying and updating outstanding purchase order report
6. Processes the production, distribution of monthly and annual financial reports
7. Assists auditors as needed
8. Learns duties of other Business Office staff
9. Reports for work ready to perform responsibilities
10. Performs duties that directly and/or indirectly impact student performance in Region
11. Maintains a professional level of confidentiality regarding all ESC matters
12. Supports the mission, goals, and objectives of the ESC strategic plan
13. Upholds and adheres to safety rules and policies of the ESC safety program
14. Performs professional responsibilities as required by ESC policies, processes, and procedures
15. Manages time, calendar, and job responsibilities to meet deadlines
16. Meets proficiency levels of required technology skills as outlined by supervisor
17. Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
18. Performs other duties as assigned