Bookkeeper (Bilingual/ESL Department)

PRIMARY PURPOSE:

Assist Director with the bookkeeping and budget tracking of the department to increase student achievement of emergent bilingual students across the district.

QUALIFICATIONS:

Education/Certification:

High School Diploma or equivalency, required

Minimum of 48 college hours and/or business courses, preferred

Special Knowledge/Skills:

A high level of English proficiency, required

Strong oral and written communication skills, required

Use 10-key calculator, a computer/laptop, and software for data input with a high degree of accuracy

Ability to work with a high degree of accuracy and attention to detail

Ability to work independently, and within a collaborative team environment

Ability to use independent judgment in setting priorities and making decisions

Ability to use discretion in handling confidential information.

Experience:

Two (2) years' experience in bookkeeping, required

Workdays:  226

Pay Date:  Monthly

Clerical/Technical Pay Structure: Pay Grade 04

Hourly Pay Range:

Minimum:   $17.25

Midpoint:    $20.66

Maximum:  $24.07

Note:  Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS: 

1. Maintain records according to established procedures and timelines.   
2. Enter and maintain financial accounting logs and reports. 
3. Assist with answering general inquiries and/or interpret records and documents. 
4. Assist with answering correspondence by preparing documents, retrieving records, and accessing confidential files. 
5. Maintain current records and files for reporting and processing purposes. 
6. Assist with creating individual, consolidated, and current year-to-date reports using the district budget system. 
7. Assist with maintaining records of inventory purchased with state funds. 
8. Verify forms, orders, and authorizations and resolve discrepancies. 
9. Generate purchase requisitions and verify purchase orders for procurement compliance as requested for Bilingual/ESL Programs.  
10. Match and process purchasing documents including purchase orders, packing slips, and invoices in preparation for payment. 
11. File processed invoices, purchase orders, requisitions, and packing slips, and/or filing follow-ups for open purchase orders.   
12. Support department in regard to compliance procedures for state funds. 
13. Assist with the development and maintenance of compliance documentation library for evidence of appropriate expenditures of State Funds. 
14. Assist Director of Bilingual/ESL and Foreign Languages in preparing and typing budgets for State funds. 
15. Review and adjust budget computer printouts on a monthly basis and update the Director of Bilingual/ESL and Foreign Languages for State funded programs.  
16. Maintain thorough and accurate financial accounts and execute contractual obligations that involve State funding.  
17. Verify purchase requisitions and payroll request forms for supplemental programs implemented at campuses and/or district level through state funded programs. 
18. Work with campus principals and/or their bookkeepers/secretaries. 
19. Assist in the preparation and submission of all necessary reports as required by the Texas Education Agency.  
20. Keep Director of Bilingual/ESL and Foreign Languages and Secretary informed on the approximate amount of state funds available and provide information as to how funds are being expended.  Maintain proper documentation of all information required for audit purposes. 
21. Utilize the in-house computer system to retrieve pertinent funding information on program components. 
22. Assist Director to prepare information needed for board presentation on Summer School Projects. 
23. Follow McAllen ISD customer service standards. 
24. Perform other duties as assigned by immediate supervisor (primary evaluator) in accordance with funding source guidelines. 

SUPERVISORY RESPONSIBILITIES: 

None 

EQUIPMENT USED: 

Uses computer, copier, adding machine and other office equipment 

WORKING CONDITIONS: 

Mental Demands: 

Have strong initiative to work independently and meet deadlines 

Maintain effective verbal and written communication 

Maintain emotional control under stress 

Prolonged and irregular hours; ability to handle several projects at the same time 

Physical Demands/Environmental Factors: 

Prolonged sitting; stooping; bending; kneeling; pushing and pulling; prolonged use of computer; and working with frequent interruptions.