Bookkeeper/Principal Secretary

Job Title: Bookkeeper/Principal Secretary

Reports to: Principal

Dept./School: Elementary Campus

Exemption Status/Test: Nonexempt      

Pay Grade: CP PG 5 / 187 Days

Minimum Salary: $30,294

 

Primary Purpose:

Perform general bookkeeping and maintain campus financial records, including campus activity funds. Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of bookkeeping principles and practices

Knowledge of basic accounting principles

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to use software to develop or maintain spreadsheets and do word processing

Ability to maintain accurate and auditable records

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

Two years bookkeeping experience

Major Responsibilities and Duties:

Accounting and Inventory

1. Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
2. Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
3. Prepare gate boxes for all athletic events and process direct pay requests for officials.
4. Maintain inventory of campus fixed assets, equipment, and supplies.
5. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Records, Reports, and Correspondence

1. Prepare monthly and other periodic campus financial reports.
2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested
3. Maintain daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
4. Maintain school calendar of events.
5. Compile, maintain, and file all reports, records, and other documents as required.

Reception and Phones

1. Receive incoming calls, take reliable messages, and route to appropriate staff.
2. Assist students, teachers, and parents as needed.
3. Schedule meetings and appointments and maintain calendar for principal.

Other

1. Assist with planning, preparation, and setup of faculty meetings and campus activities.
2. Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress
 

THE JOSHUA INDEPENDENT SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.