Clerk - Bookkeeper

Job Title:         Clerk - Bookkeeper                             Wage/Hour Status:  Nonexempt
 
Reports to:      Campus Principal                                Pay Grade:               AS 4 � 210 days
 
Dept./School:  Assigned Campus                               Date Revised:          January 27, 2025
 
 
PRIMARY PURPOSE:
Perform general bookkeeping and maintain campus financial records, including campus activity fund.
 
QUALIFICATIONS:
Education/Certification
            High School Diploma, or G.E.D.
 
Special Knowledge/Skills:
Knowledge of bookkeeping principles and practices

• Ability to use calculator (10-key by touch)
• Ability to use personal computer and software to develop or maintain spreadsheets and do word processing
• Proficient skills in keyboarding and file maintenance
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines

    Preferred Experience:

• One-year accounting or bookkeeping experience

 
MAJOR RESPONSIBILITIES AND DUTIES:

Accounting

1. Maintain complete records of Activity Funds financial transactions according to established procedures and generally accepted accounting principles.
2. Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
3. Maintain inventory of campus fixed assets, equipment, and supplies.
4. Follow procedures to handle and reconcile petty cash disbursements.
5. Post receipts and checks to ledger cards on all activity accounts and balance daily.

6. Knowledge of UIL bookkeeping, booster-club practices.

          Records

7. Prepare monthly and other periodic campus financial reports.
8. Assist with campus budget preparation.
9. Maintain physical and computerized files and records.
10. Maintain confidentiality.

 
Working Conditions: 

Mental Demands/Physical Demands/Environmental Factors:

Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, kneeling and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds), occasional heavy lifting, over 45 pounds

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Subject to frequent deadlines

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  This job is not an employment agreement or contract.  The Administration has the exclusive right to alter this job description at any time without notice.

 Reviewed by:  Martha Werner                                                Date:  May 7, 2024

Approved by:                                                                            Date: