HR Assistant

About the Company:

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients.  We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters. 

Job Summary: 

Meneses Law is an Immigration law firm with an immediate opening for a Human Resources Assistant to join our dynamic law firm to assist our HR Department.  This role is responsible for providing comprehensive administrative support by maintaining accurate and confidential employee records, ensure compliance through processes and procedures, employee and firm engagement and a variety of general HR and clerical responsibilities. Demonstrate excellent attention to detail, organized, ethical, understanding of KPI’s and focus driven.

Essential Functions/Responsibilities:

• Manage andmaintainup-to-date andaccurateemployee files, human resource records, and documentationwithin different platforms to include ADP Workforce Now, OneDrive,SharePointand any other systems in place.
• Performs periodic HR audits of files and records to ensure all required documentation is collected, labeled, and filed appropriatelyto ensure compliance requirements aremet.
• Assistswithemployee engagement to includeplanning and execution ofspecial eventssuch as organization-wide meetings, employee recognition events, holiday parties,etc.

• Schedules appointments and arranges meetings. Prepares schedule and informs managers and participants, confirming requirements, dates, and times.Maintain correspondence with candidates during the recruiting phase.
• Providesclericalsupport to the HR Department.
• Followfirm guidelines, policies, and procedureswhilemaintainingthe strictest level ofclientconfidentiality.
• Familiarity with common office processes, including filing,scanning, e-filing,and handling mail.
• Organization and ability to multitask for filing and completing several clerical and administrative tasks at once.
• Attention to detail to ensure all tasks are completed to a high standard.
• Entering data and proper information into company software.
• Addressing the queries of employeesin a timely manner.
• Enters, tracks, monitors, and reconciles data in computer database systems, according to established policies and procedures.
• Perform any other tasks or functionsdeemednecessary to the daily operations of the employer.

Required Skills/Abilities:  

• Proficient with Microsoft Office Suite, MAC systems, ADP Workforce Now, Canvaand other relevant datatools.
• Excellent time managementand organizational skills to include,attention to detail,ability to multi-task and prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills. 
• Ability to act with integrity, professionalism, and confidentiality. 
• Self-motivated with excellent interpersonal skills.
• Ability to collaborate with cross-functional teams and communicate findings effectively.
• English usage, spelling, grammar, and punctuation
• Proper phone etiquette 
• Friendly and strong commitment to customer service.

• Good understanding ofclericaloperations (filing, data entry, and organizing).
• Principles and proceduresforrecord keeping.
• Able to type 45 WPMor more.

Education and Experience: 

• Bachelor’s degreein human resources, businessadministrationoranotherrelatedfield.

2+ years of human resources and/or administrative experience.

• Excellent verbal and written communication skills.  
• Handles multiple matters simultaneously.
• Proficient with technology and the ability to learn about our software systems.
• Strong analytical and problem-solving skills and ability to prioritize tasks. 
• Ability to act with integrity, professionalism, and confidentiality. 
• Self-motivated with excellent interpersonal skills.

Physical Demands: 

• This position involves regular walking, standing sitting for extended periods of time, hearing, and talking.  
• Occasionally involve stooping, kneeling, or crouching
• May involve close vision, color vision, depth perception, focus adjustment and viewing computermonitorfor extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.

• The ability to move and lift items up to10 pounds.

Benefits for Working at Meneses Law:

• Hourly Rate $20/hour
• Excellent Benefits (Medical,Employer Paid Dental, Vision,Employer Paid Life Insurance, Paid Time Off, and 10 Selected paid holidays)
• 401k Safe Harbor Match
• Work Life Balance Schedule- Operation hours are from 8 a.m. to 5 p.m.flexibility to work2 Saturdays a monthbased on business needs.
• Business Professional work environment
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Work withstate-of-the-arttechnology. 
• Name Recognition & Prestige Immigration Law Firm
• Birthday and Anniversary rewards
• Sophisticated, Challenging Work
• Participate in a variety of volunteered events throughout the year
• Must have the ability to work on a flexible schedule based on department and company needs. 

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.