Human Resources Specialist I - Substitute Calling
Center for Education Services
Grade 7 Step 1 with a starting hourly rate of $20.40. Potential future earnings for this position on the ESP Salary Scale are $20.40 - $36.90
8 Hours/Day 12-Month Work Year (Hours are 6:30 am - 3:00 pm)
Reports to Coordinator of HR Teacher Personnel
Employee Benefits Summary
Role Overview - This position manages the substitute calling system, assists with the placement of substitutes, and schedules and coordinates resources for the hiring and training of substitutes.
This position is also the secondary processor of criminal history background checks required by the Family Law Article (Criminal Justice Information System (CJIS) � Fingerprinting) and Hire Right background checks as applicable.
Minimum Requirements
- High School Diploma/GED.
- Three (3) years of successful administrative experience and/or advanced training.
- Eligible and willing to obtain Criminal Justice Information System (CJIS) fingerprint certification.
- Demonstrated advanced skills in a variety of software and electronic communication tools, including MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.) and Google Apps.
- Ability to maintain strict confidentiality of sensitive employee information.
- Ability to multitask, organize, and prioritize within a fast-paced office environment.
- Demonstrated positive human relations skills including phone, email, and in-person interactions.
- Ability to manage and conduct projects within the department as assigned by human resources administrators.
- Regular and predictable attendance is an essential function of this position.
- Ability to perform the essential functions of the job with or without reasonable accommodations.
Preferred Qualifications
- AA degree.
Successful experience in a Human Resources environment.
Knowledge of Tyler Munis Human Resource Information System.
Knowledge of Frontline Absence Management, Central and Recruiting and Hiring systems.
Knowledge of CJIS and Hire Right systems.
Role Responsibilities
- Manages confidential matters relating to employees, volunteers, or perspective employees with a high degree of professionalism and confidentiality.
- Manages a variety of human resource programs and procedures for all substitute teachers.
- Monitors substitute fill rates with Frontline Absence Management.
- Works and communicates with human resources and school-based administrators by researching and contacting current substitutes to fill vacancies.
- Monitors substitute teacher performance and processes disciplinary action paperwork.
- Processes employment applications and supporting documents, and conducts reference checks as needed.
- Processes, tracks, and completes all steps in hiring new substitutes, including fingerprinting.
- Processes, tracks, and completes all steps in student teacher onboarding.
- Creates new and replacement ID badges and activates them as appropriate.
- Performs as the secondary processor of criminal history background checks required by the Family Law Article (CJIS � Fingerprinting) and Hire Right background checks.
- Scans background checks, personal identifications, and I-9 forms to Frontline Central.
- Monitors new employee gift supplies.
- Collects cash, check, and credit card payments for fingerprinting and processes payments through accounting office.
- Receives persons in the office and answers inquiries by telephone in a courteous and efficient manner.
- Provides backup support to other human resources personnel as needed.
- Demonstrates courteous and professional demeanor to all stakeholders of Washington County Public Schools.
- Performs other duties as assigned.
Environmental Factors and Physical/Mental Requirements
The Environmental Factors and Physical/Mental demands represent those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.
- Required periods of sitting at a desk and working on a computer and other office equipment.
- Ability to sufficiently and efficiently move throughout the building and grounds for extended periods.
- Must use sensory skills to effectively communicate and interact with others as generally defined by the ability to see, read, talk, and hear.
- Ability to maintain emotional control under stress.
- Ability to move, raise, lower, and carry objects up to 20 lbs. irregularly.
- Must be able to bend, crouch, stoop, reach, and climb.
- Will be subjected to loud noises, interactions, and traffic flow in a highly populated office environment.
- Ability to work overtime if needed.