Accounting Assistant

Class Title: Accounting Assistant

EEOC: Administration

FLSA: Non-Exempt

STATUS: Part-Time

Summary of Position

Performs a variety of accounting and financial support duties on a part-time basis, with a primary focus on cash receipts, payment processing, account reconciliations, and maintaining accurate financial records. Ensures payments are properly received, verified, recorded, and deposited in a timely manner. Works closely with internal departments, customers, financial institutions, and outside parties to research and resolve payment discrepancies.

Essential Duties and Responsibilities

• Receive, verify, process, and accurately post cash and check payments to the appropriate customer accounts.
• Prepare, balance, and reconcile daily deposits, ensuring receipts and supporting documentation are accurate and current.
• Research and resolve unapplied, misapplied, duplicate, and returned payments by coordinating with internal departments, customers, banks, and outside parties.
• Perform routine account and bank reconciliations, identify discrepancies, and bring variances to the attention of the appropriate supervisor.
• Maintain accurate and organized accounting records, payment documentation, deposit records, and reconciliation files.
• Assist with researching customer account discrepancies and responding to payment-related inquiries.
• Support daily accounting operations, including data entry, filing, reporting, and other administrative accounting functions.
• Ensure accounting transactions are processed in accordance with District policies, procedures, and established internal controls.
• Maintain confidentiality of financial and customer information.
• Perform other related duties as assigned.

Minimum Qualifications

Education and Experience

• High school diploma or GED required; additional coursework in accounting, finance, or business administration preferred.
• Five to six (5–6) years of progressively responsible experience in cash receipts, payment processing, account reconciliation, and resolving payment discrepancies.
• Experience handling cash and check transactions, preparing deposits, and maintaining accurate financial records.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting principles, cash-handling procedures, and reconciliation practices.
• Strong mathematical, analytical, and problem-solving skills.
• Ability to identify, research, and resolve payment discrepancies accurately and efficiently.
• Proficiency in Microsoft Excel, Word, and accounting software.
• Strong organizational skills and attention to detail.
• Ability to prioritize assignments, meet deadlines, and work independently.
• Effective verbal and written communication and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

Work Schedule

This is a part-time position with a schedule and number of weekly hours established by the District based on operational needs.

Work Environment

Work is primarily performed in an office environment with frequent use of computers, accounting systems, and other standard office equipment. Requires the ability to perform detailed financial and clerical work while meeting established deadlines.