Accounting Clerk

SUMMARY:

A support staff member under direct supervision.  Responsible for cross training within the accounting department to assist where needed and as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Accounts Payable
  • Receives and reviews all purchase orders, check requests and/or other related AP documentation for completeness and compliance with financial policies, and contractual requirements.
  • Processes invoices for payment using Microsoft Excel and Abila MIP accounting software.
  • Follows up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
  • Maintains credit card accounts, monitors balances, makes payment and codes/enters transactions into accounting system. 
  • Reconciles subledgers as requested.
• Accounts Receivable
  • Works with POS system daily to import sales into accounting system.
  • Reconciles store deposits daily & reports any irregularities to management.
  • Processes checks received via mail, prepares deposit slip, and enters to subledger.
  • Receives and reviews timesheets and/ or other related documentation for completeness and compliance with financial policies, and contractual requirements.
  • Codes, verifies, and electronically enters AR data into ledgers.
  • Follows up on AR aging statements and other discrepancies regarding payment received on accounts and serves as liaison between departments and customers in the resolution of administrative problems and inquiries.

• Departmental
  • Regular filing and scanning.
  • Must follow company rules.
  • Maintains strictest confidentiality and professionalism in all aspects of the work.
  • Maintains departmental guidelines and standards as defined by the VP of Accounting
  • Cross trains with other positions in department to assist as needed.
  • Performs miscellaneous job-related duties as assigned.

LEADERSHIP COMPETENCIES:

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All individuals must pass a drug screen.  A criminal background check is required.  Driving records for the past three years will be evaluated.  Must maintain minimum liability insurance and a valid personal driver’s license. 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• • Superb organizational skills and efficiency
  • Ability to adapt to new processes
  • Knowledge of standard AR & AP policies, procedures, and regulations.
  • Knowledge of mathematics, including calculating ratios.
  • Intermediate knowledge of Microsoft Excel
  • Strong data entry skills.
  • Strong communication and interpersonal skills.
  • Ability to process computer data and to format and generate reports.
  • Ability to utilize an automated accounting system.
  • Ability to analyze and solve problems.

EDUCATION and/or EXPERIENCE

High school diploma or GED with six months to one-year experience directly related to the duties and responsibilities specified.

LANGUAGE SKILLS:

Must be able to read, analyze and interpret general business documents.  Must have and use effective communication skills.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

While performing the duties of this job, the employee:

1. Must be able to use hands to handle or feel, and reach with hands and arms.
2. Must be able to regularly lift and carry 20 lbs. and occasionally carry up to 40 lbs.
3. The employee is frequently required to talk and hear.
4. Must be able to follow instructions.
5. Specific vision abilities by this job include close vision (clear vision at 20 inches and less) and color vision (ability to identify and distinguish colors.)

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

While performing the duties of this job, the employee is regularly exposed to airborne particles (dust and lint).

The noise level in the work environment ranges from quiet to very noisy.

It is the policy of Heart of Texas Goodwill to ensure equal employment opportunities in accordance with federal law. Employment discrimination against employees and applicants due to race, color, religion, sex (including sexual harassment), national origin, disability, age (40 years old or more), military status, or veteran status is illegal. Heart of Texas Goodwill Industries will provide reasonable accommodations during its interview process for individuals with disabilities, upon request.

Heart of Texas Goodwill managers and employees will comply with federal law. Any employees that deliberately violate this policy will be subject to disciplinary action. Persons who believe Heart of Texas Goodwill did not provide reasonable accommodations or has discriminated against them may file a discrimination complaint with the Heart of Texas Goodwill’s Compliance Officer. The Compliance Officer has full authority to manage issues involving employment discrimination and accommodations. To file an allegation of discrimination or failure to provide reasonable accommodations, contact the Compliance Officer via one of the following methods: (mail) 1700 S. New Road, Waco, TX 76711; (email) hr@hotgoodwill.org; (phone) 254-753-7337 ext. 450.