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Accounts Receivable Clerk
UTILITY TRAILER OF TEXAS
3 days ago
Full-time
On-site
Houston, Texas, United States
$24 - $24 USD hourly
Accounting, Finance & Business Operations
Accounts Receivable Clerk
Department: Accounting
Reports To: Accounting Manager/Controller
Employment Status: Full-Time
On-site only. M-F 7:30-4:30 or 8:30-5:30
Position Summary
The Accounts Receivable Clerk processes and applies customer payments, maintains accurate accounts receivable records, reconciles account activity, resolves discrepancies, and supports timely collection efforts. The position requires hands-on experience with CDK software and Microsoft Excel, accurate and efficient data-entry skills, sound judgment when handling confidential information, and professional communication with customers and internal departments.
Essential Duties and Responsibilities
- Post and apply customer payments accurately in CDK, including checks, electronic payments, credit cards, and other payment types.
- Prepare and process daily deposits and reconcile payment activity to supporting documentation.
- Maintain accurate customer account records and update account information as needed.
- Review accounts receivable aging reports and assist with follow-up on past-due balances.
- Research and resolve payment discrepancies, short payments, unapplied cash, credit balances, and account questions.
- Prepare customer invoices, statements, credit memos, and account documentation.
- Communicate professionally with customers and internal departments regarding balances, payment status, and account issues.
- Use Microsoft Excel to organize data, reconcile accounts, prepare reports, and track collection activity.
- Maintain complete and accurate records in accordance with company procedures and audit requirements.
- Assist with month-end closing activities and related accounting tasks.
- Perform other duties as assigned by management.
- Follow all company safety policies and procedures and immediately report all workplace accidents to a manager or supervisor.
- Maintain regular and reliable attendance, report to work on time, and remain available during scheduled working hours.
- Notify the appropriate manager or supervisor promptly of any absence, tardiness, or need to leave work early, in accordance with company attendance and call-in procedures.
- Protect confidential customer, employee, company, and financial information and disclose it only to authorized individuals for legitimate business purposes.
- Follow all company policies for data privacy, information security, records retention, and secure disposal when accessing, storing, transmitting, or disposing of sensitive information.
- Immediately report any suspected loss, unauthorized access, disclosure, or misuse of confidential information to a manager or supervisor.
Required Qualifications
- High school diploma or equivalent.
- Previous experience in accounts receivable, cash application, billing, or a related accounting function.
- Experience using CDK software in an accounting or dealership environment.
- Proficiency in Microsoft Excel, including sorting, filtering, formulas, and account-reconciliation functions.
- Proficiency in 10-key data entry with a high level of speed and accuracy.
- Proficiency in Microsoft Outlook for managing email, calendars, and professional correspondence.
- Strong numerical, organizational, and analytical skills, with consistent attention to detail.
- Ability to manage multiple priorities and meet established deadlines.
- Professional written and verbal communication skills.
- Ability to handle confidential financial information with discretion.
Preferred Qualifications
- Associate degree in accounting, finance, business, or a related field.
- Two or more years of accounts receivable experience.
- Intermediate Excel skills, including lookup functions and PivotTables.
- Experience in the automotive, trailer, equipment, or dealership industry.
Core Competencies
- Accuracy and attention to detail
- Account reconciliation and problem-solving
- Customer service and professional communication
- Time management and follow-through
- Teamwork and dependability
Physical Demands
The physical demands described below are representative of those required to perform the essential functions of this position, with or without reasonable accommodation.
- Regularly sit and use a computer, keyboard, telephone, and other standard office equipment for extended periods.
- Frequently use hands and fingers to enter data, handle documents, and operate office equipment.
- Occasionally stand, walk, bend, reach, or move within the office.
- Occasionally lift or carry office materials weighing up to 20 pounds.
- Ability to communicate effectively and accurately review printed and electronic financial records, with or without reasonable accommodation.