Job Title: Campus Student Activity Bookkeeper
Exemption Status: Nonexempt/At-Will
Pay Grade: D4
Calendar Days: 210
Reports to: Principal
Dept./School: Designated Campus
Primary Purpose:
This position is responsible for providing typing, filing and monitors all Student Activity Accounts (general and club accounts). All data must be recorded in ledgers and receipts issued.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of bookkeeping principles and practices
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to use software to develop or maintain spreadsheets and do word processing
Ability to maintain accurate and auditable records
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational, communication, and interpersonal skills
Experience:
3 years office/clerical experience
Major Responsibilities and Duties:
1. Accounts for all activity funds (general and club accounts), following guidelines established in the Activity Funds Procedures Manual
2. Issues receipt books to Sponsors and maintains log of books issued
3. Deposits of all activity funds (receive and verifies collections submitted by
Sponsors, prepare bank deposits, validate deposit from bank)
4. Maintains fundraiser log and reports
5. Code and record all receipts in the cash receipts journals as well as in the journals of the appropriate activity fund
6. Issues checks (receive Voucher form Sponsor, verifies that funds are available, prepare check, submit check for Principal’s approval and signature, mail check or give to Sponsor and maintain all supporting documentation in file)
7. Codes and records all disbursements journal as well as in the journal of the appropriate activity fund
8. Totals all receipts and disbursements journals at the end of the month, submits to the Student Activity Clerk by the 5th day after the end of the month, reviews monthly bank reconciliations, reviews quarterly all posted transactions and notifies the Student Activity Clerk of any corrections needed
9. The bookkeeper will provide financial statements and a copy of the quarterly posted transactions to the Sponsors for their review. The bookkeeper will ensure any corrections needed will be submitted so that the Student Activity Clerk can correct the accounts as needed
10. Collections (attempt to collect all Non-sufficient Funds (NSF) checks by phone/correspondence, commence court action in the Justice of the Peace Court for NSF
11. Requests required information from Parent/Booster Organizations as required by Board Policy GE (Local)
12. Performs other job-related duties as may be assigned by the Campus Principal
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.
An Equal Opportunity Employer
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.