HR Assistant

Position Summary

The HR Assistant provides administrative and operational support to the HR department and serves as a key liaison between HR and employees. This role assists with core HR functions, office operations, and payroll administration to help ensure a positive, organized, and compliant workplace environment. This is a 100% in-office position based at our Houston office.

HR Responsibilities

• Support the recruiting process including candidate coordination, interview scheduling, pre-employment screening, and new hire onboarding and orientation.

• Assist with new hire surveys and collect feedback following the onboarding experience.

• Process employment verification requests as directed.

• Route HR-related mail and correspondence to the appropriate HR team member.

• Identify and escalate employee concerns or issues to HR in a timely manner.

• Coordinate and support employee engagement activities, recognition programs, and company events as directed.

• Communicate HR-related policies and procedures to employees and managers across departments.

• Maintain company-wide communications such as employee directories, announcement boards, and internal updates.

• Maintain employee records in HR systems, including updates, audits of active employee data, password reset support, and removal of termed employees.

• Assist with offboarding coordination and required notifications.

• Order employee business cards upon request and approval.

• Other HR duties as assigned.

Payroll Support

• Assist with the semi-monthly payroll process including review and approval support.

• Coordinate paycheck distribution, including mailing when necessary.

• Respond to basic employee payroll inquiries and escalate complex matters to HR.

• Other payroll duties as assigned.

Office Operations

• Maintain client-facing areas and conference rooms to uphold a professional office environment.

• Replenish and stock break areas and refreshments on a regular basis.

• Coordinate waste management, parcel pick-ups, and vendor access.

• Manage office task tracking systems and ensure timely follow-through on facility-related requests.

• Organize internal meetings and recognition events including logistics, supplies, agendas, and communications.

• Manage employee access credentials including building badges and security access.

• Submit and follow up on building maintenance and facility requests.

• Coordinate office moves and space transitions as needed.

• Assist with planning and execution of company-wide meetings and events.

• Perform general administrative duties including filing, copying, and correspondence.

• Provide coordination support for travel logistics related to visiting team members or sister company personnel.

• Other office duties as assigned.

• This is a 100% in-office role

• High school diploma or equivalent required.

• 1+ year of experience in an HR, administrative, or office support role preferred.

• Type minimum 50 WPM

• Strong initiative, independent judgment, and eagerness to learn.

• Excellent verbal and written communication skills.

• High attention to detail and strong organizational skills.

• Ability to multitask and manage competing priorities in a fast-paced environment.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Familiarity with HRIS or payroll systems a plus.