HR Assistant - Recruiting

Take your next step with Saulsbury Industries!

Location: Odessa, Texas

Type: Full time – In Office

General Information/Job Summary

The HR Recruiting Assistant will provide administrative and operational support to the HR and Recruiting Team. The HR Assistant will handle applicant data entry and administrative duties and services as outlined below. The ideal candidate possesses advanced Microsoft Excel skills and the proven ability to transform data into actionable reports. This role assists with recruiting, data entry, and documentation, as well as assisting with contingent agency management and coordinating recruitment efforts across all staff departments and communications. The recruiting assistant will also assist with onboarding record keeping, ensuring accuracy in employee records, and will support compliance with company policies and regulations. Proficiency in Microsoft Office is required, along with strong communication, training and customer service skills.

Responsibilities/Competencies

• Ensures the accuracy of recruitment requisition creation, including assisting to post and sponsor open Staff positions.
• Ensures accuracy of data entry and computerized records keeping.
• Develop, automate and maintain reports, trackers and spreadsheets
• Assist with scheduling and coordinating interviews with hiring managers and potential candidates.
• Assist with onboarding record keeping and scheduling/requesting pre-employment screenings.
• Assist with career fairs when and where needed including but not limited to, booth attendance, set up and travel to events.
• Assist with recruiting and candidate screening, collecting vital information and accurately documenting interactions.
• Assist with contingent agency management, coordination and documentation
• Create and provide necessary reports for recruitment efforts.
• Streamline manual reporting processes and track KPIs and recruiting/hiring metrics through advanced Excel skills

Requirements

• 1-3 years of HR / admin experience, some recruiting experience is preferred but not required.
• High school diploma or GED required, bachelor’s degree preferred
• Ability to work standardized M-F 8am-5pm schedule with additional hours as needed to meet departmental expectations
• Ability to work under pressure
• Excellent computer skills, including MS Office applications (Word, Excel, PowerPoint, Outlook)
• Advanced Microsoft Excel skills required
• Great interpersonal and collaborative skills
• Professional with a strong personal commitment to ethical business practices
• Legal authorization to work in the US on a full-time basis, without restriction.
• Excellent communication, organizational skills, and ability to meet deadlines.
• Excellent oral and written communication and interpersonal skills.
• Discretion and confidentiality required.
• Strong attention to detail and problem-solving skills.
• Proven ability to manage multiple tasks and demonstrate flexibility.
• Strong training and mentoring skills
• Professional, ethical, team players willing to grow with Company.
• The satisfactory completion of a background check is required for this position.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to carry up to 15 pounds.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.